PROPOSED AMENDMENTS TO BYLAWS & STANDING RULES

PROPOSED AMENDMENTS TO THE INTERNATIONAL BYLAWS, APPENDIX AND STANDING RULES SUBMITTED FOR YOUR CONSIDERATION AT THE  2015 INTERNATIONAL CONVENTION SOUTH BEND, IN

BYLAWS
*Article III. Members Section 3, C, 6.
Currently reads: May subscribe to BUDDIE at the annual rate.
Change to read: will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost.
Reason: Defining “receive Buddie” does not add an additional cost if Buddie is received via email.
Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Article III. Members Section 3, D, 5.
Currently reads: Be entitled to subscribe to BUDDIE at the annual rate.
Change to read: will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost.
Reason: Defining “receive Buddie” does not add an additional cost if Buddie is received via email.
Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Article III. Members Section 3, D, 7.
Currently reads: Fifty (50) Year members within an Alumna Chapter shall pay one-fourth (1/4) Active Per Capita Tax, and a life subscription to BUDDIE shall be paid from the International Treasury. Life (25 year) members within an Alumna Chapter will not receive BUDDIE unless they subscribe at the annual rate.
Change to read: Fifty (50) Year members within an Alumna Chapter shall pay one-fourth (1/4) Active Per Capita Tax and will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost. Life (25 year) members within an Alumna Chapter will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost.
Reason: Defining “receive Buddie” does not add an additional cost if Buddie is received via email.
Submitted by: Xi Theta Chapter, Port Charlotte, FL

Article III Section 3.E.3.a.2
Currently reads:
2. Upon completing fifty (50) years of Active Membership, shall be presented an official “Fifty Year Member’s pin” at the International Convention of the Anniversary year. Shall pay one-quarter (¼) Per Capita Tax, and a life subscription to BUDDIE shall be paid from the International Treasury. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.
3. Upon completing seventy-five (75) years of Active Membership, shall be presented an official “Seventy-Five Year Member’s pin at the International Convention of the Anniversary year. Shall pay one-quarter (1/4) Per Capita Tax, and a life subscription to BUDDIE shall be paid from the International Treasury. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.
Change to read:
2. Upon completing fifty (50) years of Active Membership, shall be presented an official “Fifty Year Member’s pin” at the International Convention of the Anniversary year.
3. Upon completing seventy-five (75) years of Active Membership, shall be presented an official “Seventy-Five Year Member’s pin at the International Convention of the Anniversary year.
Rationale:
All members are responsible to financially sustain the International treasury. Duration of the membership is an honor and to reduce per capita is no longer feasible.
Submitted by Epsilon Lambda Chapter, Dayton OH

Article III. Members Section 3, E, 3, a., 2.
Currently reads:
Upon completing fifty (50) years of Active Membership, shall be presented an official “Fifty Year Member’s pin” at the International Convention of the Anniversary year. Shall pay one-quarter (¼)

Per Capita Tax and a life subscription to BUDDIE shall be paid from the International Treasury. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.

Change to read: Upon completing fifty (50) years of Active Membership, shall be presented an official “Fifty Year Member’s pin” at the International Convention of the Anniversary year. Shall pay one-quarter (¼) Per Capita Tax and will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.

Reason: Defining “receive Buddie” does not add an additional cost if Buddie is received via email.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Article III. Members Section 3, E, 3, a., 3.

Currently reads: Upon completing seventy-five (75) years of Active Membership, shall be presented an official “Seventy-Five Year Member’s pin at the International Convention of the Anniversary year. Shall pay one-quarter (1/4) Per Capita Tax, and a life subscription to BUDDIE shall be paid from the International Treasury. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.

Change to read: Upon completing seventy-five (75) years of Active Membership, shall be presented an official “Seventy-Five Year Member’s pin at the International Convention of the Anniversary year. Shall pay one-quarter (1/4) Per Capita Tax, and will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date.

Reason: Defining “receive Buddie” does not add an additional cost if Buddie is received via email.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Article III. Members Section 3, E, 3, b., 2.

Currently reads: Shall pay one-half (½) Per Capita Tax for Active/Active Life. Paid through Chapter Treasury. EXCEPTION: Shall pay one-fourth (1/4) Active Per Capita Tax and a life subscription to BUDDIE shall be paid from the International Treasury. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date. Alumna chapter Inactive Life Members will pay the same dues as Alumna Members. They will not receive BUDDIE unless they subscribe. EXCEPTION 2: An Inactive Life Member dropped for non-payment of Per Capita Tax due to a debilitating medical condition, which results in their demise, if petitioned by her chapter, will be honored in the Memorial Service and included on the Zeta Scroll, with no further payment due.

Change to read: Shall pay one-half (½) Per Capita Tax for Active/Active Life. Paid through Chapter Treasury. EXCEPTION: Shall pay one-fourth (1/4) Active Per Capita Tax and will receive BUDDIE electronically or may choose to subscribe by mail at the annually determined cost. Chapter shall notify the International Secretary/Treasurer of the member’s Anniversary date. Alumna chapter Inactive Life Members will pay the same dues as Alumna Members. They will receive Buddie electronically or may choose to subscribe by mail at the annually determined cost.

EXCEPTION 2: An Inactive Life Member dropped for non-payment of Per Capita Tax due to a debilitating medical condition, which results in their demise, if petitioned by her chapter, will be honored in the Memorial Service and included on the Zeta Scroll, with no further payment due.

Reason: Defining “receive BUDDIE” does not add an additional cost if Buddie is received via email.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

ARTICLE VIII Finances Section 4. B. 1.

Currently reads:

  1. The amount of the International Per Capita Tax shall be regulated by a two-thirds (2/3) vote at the preceding International Convention and shall be paid to the International Treasury according to membership classification.
  2. Active/Active Life: $50 per year. Paid from Chapter Treasury.
  3. Inactive/Inactive Life: One-half (1/2) of the current Active International Per Capita Tax. Paid through Chapter Treasury.
  4. Alumna: One-fourth (1/4) of the current Active International Per Capita Tax. Paid through Alumna Chapter Treasury.
  5. Fifty Year: One-fourth (1/4) of the current Active International Per Capita Tax. Paid from the Chapter Treasury.
  6. Seventy-Five Year: One-fourth (1/4) of the current Active International Per Capita Tax. Paid from the Chapter Treasury.

Change to read:

  1. The amount of the International Per Capita Tax shall be regulated by a two-thirds (2/3) vote at the preceding International Convention and shall be paid to the International Treasury according to membership classification.
  2. Active/Active Life/50 Year and 75 Year shall pay $50.00 per year. Paid from the Chapter Treasury.
  3. Inactive/Inactive Life:  One-half (1/2) of the current Active International Per Capita Tax.  Paid from the Chapter Treasury.
  4. Alumna:  One-fourth (1/4) of the current Active International Per Capita Tax.  Paid through Alumna Chapter Treasury.
  5. delete
  6. delete

Rationale: All members are responsible to financially sustain the International treasury. Duration of the membership is an honor and to reduce per capita is no longer feasible.

Submitted by Epsilon Lambda Chapter, Dayton OH

ARTICLE VIII, Finances Section 4:B.4:

Currently reads:

  1. Fifty Year: One-fourth (1/4) of the current Active International Per Capita Tax. Paid from the Chapter Treasury.

Change to read:

  1. Fifty Year: One-half (1/2) of the current Active International Per Capita Tax. Paid from the Chapter Treasury.

Rationale: This classification of membership is increasing very year, resulting in a decrease in per capita payable to the International Treasury from $50.00 as an Active/Active Life Member to $12.50 one-fourth (1/4) required as a 50 year member. It was reported in a recent issue of BUDDIE, that the cost to purchase a subscription to BUDDIE for those members who wish to order it, is $7.50 per year. This is still included in the fifty year member per capita.

Submitted by Delta Omega Chapter, Ontario, Canada

ARTICLE VIII, Finances Section 4:B.4:

Currently reads:

  1. Fifty Year: One-fourth (1/4) of the current Active International Per Capita Tax. Paid from the Chapter Treasury.

Change to read:

  1. Fifty Year: Three-fourths (3/4) of the current Active International Per Capita Tax. Fifty year INACTIVE: One-half (1/2) of the current Active International Per Capita tax. Paid from the Chapter Treasury.

Rationale: According to Secretary-Treasurer Mary Ann Tuer, we have 178 50-year members. With the 2014 increase in per capita, 50-year (or more) members pay $12.50 each, totaling $2225 a year. If the 178 50-year+ paid 50% or $25 each, that would come to $4450. If the ACTIVE 50-year+ members paid 75% — counting all 178 – that would come to $4,450 per year.

Submitted by: Mu Omega Chapter, Greeley, CO

Article VIII, Section. 5, B.

Currently reads: BUDDIE Fund: Printing and mailing BUDDIE publication.

Change to read: BUDDIE fund: Emailing of Buddie publication. Costs associated with mailing BUDDIE will be paid by the member at the annual cost as defined by the International Council.

Reason: Due to increasing costs with BUDDIE, it needs to become an email format unless requested by a member for mailing. If so, then the member should pay the cost associated with the mailing, which will be set annually by the International Council.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Article XI, Section 3, A.

Currently reads: BUDDIE shall be published not less than six (6) or more than eight (8) issues annually.

Change to read: BUDDIE shall be published not less than six (6) or more than eight (8) issues annually. The publishing of BUDDIE will not be replaced by blog entries, published articles on the website, or any other electronic means of publication that is not included in the emailing or mailing of BUDDIE to members.

Reason: BUDDIE is published via bylaws which do not include blog entries.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*Add new Article XVI: Definitions

  1. Receive Buddie = Receiving Buddie via email
  2. Isolated Petitioning Groups = Groups without a current active or inactive Sigma Phi Gamma member shall be designated as Isolated Petitioning Groups.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

STANDING RULES

S-1. Section VI, A, 1.

Add new h to read: Shall direct the formation of Isolated Petitioning Isolated Groups.

Reason: Due to the addition of Sigma Phi Gamma presence in social media, the increase of chapters without current members is increasing. According to the Standing Rules, their formation is under the direction of the International President and the International Organizer.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*S-2. Section VI, A, 1.

Add new i to read: Shall work with the International Editor to set the annual cost of BUDDIE for members requesting mail service.

Reason: The cost of BUDDIE via mail is not included with the cost of per capita, if the definition of receiving BUDDIE is adopted.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

*S-3. Section VI, A., 5.

Add new d to read: Shall work with the International President to set the annual cost of BUDDIE for members requesting mail service.

Reason: The cost of BUDDIE via mail is not included with the cost of per capita, if the definition of receiving BUDDIE is adopted.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

S-4. Section VI, A, 3.

Add new c to read: Shall work closely with the International President with the formation of Isolated Petitioning Groups.

Reason: Due to the addition of Sigma Phi Gamma presence in social media, the increase of chapters without current members is increasing. According to the Standing Rules, their formation is under the direction of the International President and the International Organizer.

Submitted by: Xi Theta Chapter, Port Charlotte, FL

Please bring the bylaw pages with you to the International Convention. Copies will not be available on site. Thank you.

 

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